020 37019708

Privacy Policy

By signing up to lessons with Aquatic Dolphins Swim School, formerly Purley Dolphins we will collect information about you (the parent or guardian) and the participant taking part in lessons. This information includes:

  • Childs full name
  • Parents name
  • Contact number
  • Email
  • Medical information
  • Dob
  • Stage of swimming assessment

 

Data Collected

Where collected from

Purpose of the data

Who shared with

Participants full name

Paper booking form, Message sent via facebook, facebook chat, text message, email, website enquiry

For registers, certificates, tracking progress

Participants Swimming teacher

And swim school owner.

Parent/Guardian Emergency Contact Name and Number

Paper booking form, Message sent via facebook, facebook chat, text message, email, website enquiry

To confirm booking, inform of any changes to the booking dates, inform of cancellations

Swim school owner, participants swimming teacher.

Parent/Guardian or Participant Email address

Paper booking form, Message sent via facebook, facebook chat, text message, email, website enquiry

To confirm booking, inform of any changes to the booking dates, inform of cancellations, to inform of latest offers and holiday programs, teacher changes

Swim school owner, participants swimming teacher.

Participants relevant medical information

Paper booking form, Message sent via facebook, facebook chat, text message, email, website enquiry

To ensure the health and safety of the participant, in an emergency to be shared with the relevant medical services

Swim school owner, participants swimming teacher, required medical services.

Participants DOB

Paper booking form, Message sent via facebook, facebook chat, text message, email, website enquiry

For registers to assist teacher with assessment and correct level of teaching to their level of understanding

Swim school owner, participants swimming teacher.

Participants level of achievement regarding the Swim England Learn to Swim Framework

Paper booking form, Message sent via facebook, facebook chat, text message, email, website enquiry, class register

For registers to track progress, award certificates badges to motivate swimmers

Swim school owner, participants swimming teacher, and parents and participants.

 

How long will we keep your data?

  • Your information will be kept as long as you or your child is swimming and paying for lessons.
  • Once you or your child has finished swimming with the swim school your information will be kept for 7 years for tax and insurance purposes.
  • After 7 years of not swimming with Aquatic Dolphin Swim School your data will be deleted and destroyed in a secure manner.

 

How is your information shared?

  • Information is only shared with your child’s/your swimming teacher. This includes your child’s name, parent/guardian’s name, age, medical information, and level of the Swim England framework
  • The information you provide to Aquatic Dolphins Swim School will not be shared with other parties.
  • However, we will not be responsible for any of yours or your child’s/children’s information that may be gathered by the 3rd parties that we use when you provide your information to us
      • By using the online enquiry form on our website
      • By making a transfer to our bank account Santander
      • By writing cheques to pay into our bank account Santander
      • By messaging us on any of our social media sites such as Facebook, Twitter, Facebook Messenger, Whatsapp, Email provided by godaddy.com
      • By emailing to our swim@aquaticdolphins.co.uk or purleydolphins@gmail.com

Individual Rights

Customers can opt of having their data help for marketing purposes, and when they leave the swim school they can request to have their personal details removed from the excel spreadsheet. Excel Spreadsheet is password protected, with password only know by the company director, Danielle De Cruz.

  • You can ask to view the data/information held about yourself or your child.
  • You can update your data/information at any point by contacting Danielle De Cruz.