Privacy Policy

By signing up to lessons with Aquatic Dolphins Swim School, formerly Purley Dolphins we will collect information about you (the parent or guardian) and the participant taking part in lessons. This information includes:

Childs full name
Parents name
Contact number
Email
Medical information
Dob
Stage of swimming assessment

Data Collected	Where collected from	Purpose of the data	Who shared with
Participants full name	Paper booking form, Message sent via facebook, facebook chat, text message, email, website enquiry	For registers, certificates, tracking progress	Participants Swimming teacher And swim school owner.
Parent/Guardian Emergency Contact Name and Number	Paper booking form, Message sent via facebook, facebook chat, text message, email, website enquiry	To confirm booking, inform of any changes to the booking dates, inform of cancellations	Swim school owner, participants swimming teacher.
Parent/Guardian or Participant Email address	Paper booking form, Message sent via facebook, facebook chat, text message, email, website enquiry	To confirm booking, inform of any changes to the booking dates, inform of cancellations, to inform of latest offers and holiday programs, teacher changes	Swim school owner, participants swimming teacher.
Participants relevant medical information	Paper booking form, Message sent via facebook, facebook chat, text message, email, website enquiry	To ensure the health and safety of the participant, in an emergency to be shared with the relevant medical services	Swim school owner, participants swimming teacher, required medical services.
Participants DOB	Paper booking form, Message sent via facebook, facebook chat, text message, email, website enquiry	For registers to assist teacher with assessment and correct level of teaching to their level of understanding	Swim school owner, participants swimming teacher.
Participants level of achievement regarding the Swim England Learn to Swim Framework	Paper booking form, Message sent via facebook, facebook chat, text message, email, website enquiry, class register	For registers to track progress, award certificates badges to motivate swimmers	Swim school owner, participants swimming teacher, and parents and participants.

How long will we keep your data?

Your information will be kept as long as you or your child is swimming and paying for lessons.
Once you or your child has finished swimming with the swim school your information will be kept for 7 years for tax and insurance purposes.
After 7 years of not swimming with Aquatic Dolphin Swim School your data will be deleted and destroyed in a secure manner.

How is your information shared?

Information is only shared with your child’s/your swimming teacher. This includes your child’s name, parent/guardian’s name, age, medical information, and level of the Swim England framework
The information you provide to Aquatic Dolphins Swim School will not be shared with other parties.
However, we will not be responsible for any of yours or your child’s/children’s information that may be gathered by the 3rd parties that we use when you provide your information to us

By using the online enquiry form on our website
By making a transfer to our bank account Santander
By writing cheques to pay into our bank account Santander
By messaging us on any of our social media sites such as Facebook, Twitter, Facebook Messenger, Whatsapp, Email provided by godaddy.com
By emailing to our [email protected] or [email protected]

Individual Rights

Customers can opt of having their data help for marketing purposes, and when they leave the swim school they can request to have their personal details removed from the excel spreadsheet. Excel Spreadsheet is password protected, with password only know by the company director, Danielle De Cruz.

You can ask to view the data/information held about yourself or your child.
You can update your data/information at any point by contacting Danielle De Cruz.